Breakout rooms, polls, or forms not working

Breakout rooms

Requirements:

• You are organizer or co-organizer (not just attendee)
• Meeting is not a channel meeting - channels have no breakouts
• At least 2 attendees in the meeting

Activation: in the meeting toolbar, the breakout rooms icon.

If the icon is missing, it is one of the three above.

Polls

Polls are a separate app added to a meeting:

1. In the meeting toolbar: the + for apps
2. Find “Polls” and add
3. The app must be enabled tenant-wide - if not found: ask IT

Polls has two modes: before the meeting (settings) and live in the meeting (interactive survey).

Forms

Forms is related to Polls (same engine) but available separately:

1. In a channel or chat: ”+” → Apps → Forms
2. Build a form or embed an existing one

Co-organizer role

If only the organizer can do things and you want them too:

1. Open meeting options (before the meeting in Outlook or via link)
2. Co-organizers list, add person
3. Save

Co-organizers can do almost everything the organizer can - including managing breakout rooms.

Tenant policy

• Microsoft Teams Admin Center → Meeting Policies → “Allow Breakout Rooms”
• Apps Permission Policies → Polls / Forms

If IT has disabled these, you can only ask.

Useful links

• Microsoft Support - Breakout Rooms
• Microsoft Support - Polls in Teams